3 Easy Ways Any Company Can Use Generative AI to Save Hours of Work
You’re Working Too Hard
Generative AI isn’t just for tech companies anymore — it’s one of the easiest tools any business can use to cut down busywork, improve customer experience, and free up valuable time.
Here are three simple ways you can start saving hours every week:
1. Deploy an AI Chatbot to Handle Customer Questions
Think of an AI chatbot as your first line of defense against repetitive questions. Whether it’s answering FAQs, booking appointments, or routing inquiries to the right person, AI-powered chatbots work 24/7. They cut down on the constant back and forth and give your team more time to focus on complex issues that actually need human touch.
Bonus Tip: Use a chatbot trained specifically on your internal documents (like your policies, FAQs, or manuals) for even smarter, on-brand responses. I like Tidio right now for small businesses because it’s incredibly easy to start and has a low cost to entry.
2. Generate Personalized Email Replies in Seconds
Tired of typing out the same emails over and over? Generative AI tools can draft personalized responses based on customer inquiries without sounding robotic.
Whether you’re following up on a lead, answering a question, or confirming an appointment, you can cut writing time by 80% while still delivering thoughtful, individualized communication.
Bonus Tip: Set up templated prompts that adapt to different customer moods like “apologetic,” “excited,” or “reassuring” to sound even more human. Link an AI ChatBot to your GMAIL and automatically reply to your emails!
3. Automate Proposal and Document Drafts
Need to send quotes, project proposals, onboarding documents, or even basic contracts? AI can pre-fill templates based on customer data, project details, or service packages. Instead of starting from scratch every time, you just tweak and send—saving hours on administrative work and accelerating your sales cycle.
Bonus Tip: Use tools that have built in integrations for low barrier to entry solutions. Using a strong intake form can save hours of time. Jotform is my personal favorite as they are leading the charge in OOTB integrations with strong partners!
Love these ideas but don’t know how to get started? Contact us we are happy to help!
